Your Sales Terms and Conditions for your dance studio sets out the relationship between your students and your dance class business. Your Sales Terms and Conditions should set out the obligations that you will place for your students, for example, they may be required to provide you with their personal details and an emergency contact name. It should also set out how payments must be made, how cancellations are dealt with and availability of classes.
Payment and Refunds
Most dance studios require payment of a number of classes in advance, payments per term or students to purchase a pack of tickets which can be used over a period of time. These payment are usually required upfront. You should set out whether these tickets or classes are transferable and whether they can be used by different people. You should set out how long these tickets are valid for and how they can be used. You should also set out whether you provide discounts for students or for multiple purchases.
Your Sales Terms and Conditions should set out how and why refunds will be provided, for example the student does not like the teacher, the class is not what they expected or the student is ill and cannot complete the class. You may also like to provide a refund or credit where a class is cancelled for reasons beyond your control.
You may also provide account details for your students to log in online and purchase tickets or to book classes. You may also sell gift cards and provide other bulk purchase discounts which should also be addressed in your Sales Terms and Conditions. If you having students attend your classes that are under the age of 18 years you should require that they have a parent provide permission for the purchase of the tickets and their attendance at classes. If the child is travelling interstate or on their own, they may require a child travel consent document. You may also have a minimum age that you allow into the class depending on the type of dance classes you are running, for example, students must be 16 years or older.
You should set out that you cannot guarantee that spots in open classes will always be available. You may have some classes where bookings are allowed and this should also be covered. You should include a disclaimer that advertised teachers and the style of dance being taught at each class is subject to change and if a class is full the student may have to book another class.
Dance is an energetic and dynamic form of exercise and requires a certain level of fitness. This type of activity may lead to injury and death. You should include a disclaimer that you are not responsible for injury caused during dancing or attendance at your classes. In particular, you should require that all of your students agree that they are physically able to participate in the activities and in the classes. You should also set out that you are not responsible for any lost or damaged property that students bring to the studio.
If you would like us to draft your Sales Terms and Conditions or if you would like to learn more about selling the services of your dance studio online, the online lawyers at LegalVision has extensive experience in these areas. You can also download part-time employment contracts for your dance teachers. So if you’re in need of legal advice, contact us on 1300 544 755 and speak with one of our experienced small business solicitors today.