Are you starting your own wedding planner business? Are you looking to expand your already existing wedding planner business? If so, it is important that you consider what terms and conditions you include in your contracts, to ensure that your business has the security it needs to both thrive and prosper. As a wedding planner, you will be acting as both a consultant and a coordinator. As such, your role will vary greatly throughout the course of your contract. This means that it is crucial that the terms and conditions of your contract are shaped to cover all eventualities.

What should I include in my role as a consultant?

As a consultant before the wedding, you will be heavily involved in assisting the bride and groom plan their wedding. However, this is probably the most ambiguous aspect of the job description, as the bride and groom may either expect you to do everything for them, or simply expect you to follow their instructions. As a result, it would be prudent to include a comprehensive description of what your role as a consultant actually entails. Examples of what you could include in this section include:

  • Assisting in creating a budget for the wedding;
  • Creating a wedding design by assisting with the colour, theme and style of the wedding;
  • Assisting with finding the right wedding professionals to suit the wedding style and budget;
  • A set number of hours you will be willing to engage in professional consultation with the bride and groom; and
  • A set number of consultations you are willing to do via telephone/email.

Obviously, the way in which you perform many of these terms and conditions will be at your discretion, as perhaps you are willing to engage in more hours of consultation than you were originally contracted for. However, the terms and conditions of your contracts should always protect you from the often unrealistic expectation of your complete and total devotion to the wedding, at any time of day, at any hour.

What should I include in my role as a wedding day coordinator?

On the wedding day, your employment role will change from that of a consultant to that of a coordinator. Therefore, this change should be reflected in the terms and conditions of your contract. Examples of what to include in this part of your contract include:

  • Visiting both the wedding site and the site of the reception prior to the wedding;
  • Being in charge of the wedding timeline, and ensuring it is followed;
  • Supervising the wedding rehearsal;
  • Coordinating with the site owners at both the wedding and reception; and
  • Acting as an events manger, on site, on the day of the wedding.

You should also include a term in this part of your contract that prevents the bride and groom from placing any extra burden upon you on the wedding day. This will allow you to complete your job in a professional manner, and to the best of your ability, without having to worry about picking up extra flowers the bride and groom have ordered the night before.

Acts of God

Sometimes events occur that are beyond anyone’s control, such as a fire, flood, earthquake or natural disaster. However, even though they are beyond your control does not mean that you should not include them in the terms and conditions of your contract. Therefore, as a wedding planner, you should include the payment arrangement you expect in the event of such a disaster. This ensures that all your hard work will at least be compensated to some degree, and protects your business from the potential for the bride and groom to withhold payment after such an event.

Conclusion

Are you starting your own wedding planner business? Are you looking to expand your already existing wedding planner business? Including the terms and conditions listed above in your contracts is an important first step for ensuring your business is protected and runs smoothly for years to come. However, without prior legal experience it can be difficult to know how to word these terms and conditions and exactly what terms and conditions to include in you contracts. Therefore, to assist with this, LegalVision has created a comprehensive guide on how to write terms and conditions, which can be found here.

If you feel that you require further assistance in writing terms and conditions to best suit your wedding planning business, please feel free to call LegalVision for a fixed-fee quote.

Lachlan McKnight

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