Reading time: 3 minutes

Are you a cinematographer? Do you attend weddings and a range of other events to film the event and create a video from this? Are you unsure about what needs to be covered in your terms and conditions to adequately protect your business? If you answered yes to any of the above questions, read on.

Your services

Firstly, the terms and conditions for your business need to clearly set out what services you are providing. This may include your attendance at the event for a fixed amount of time, and the production of the video. What is not included in your services like raw footage or photographs, should also be clearly stated to avoid disputes.


Every business looks to be paid adequately and on time to ensure that it can thrive in the long term. Businesses which offer services such as yours often take deposits to avoid being out of pocket for any staff and equipment already arranged for a particular event, only to have the event be cancelled at the last minute. To ensure that no disputes arise in relation to payment, you should have a payment clause which clearly sets out what must be paid and when, and what payments are refundable and which are not.

Client obligations

To ensure that you are able to provide your services, your clients need to cooperate with you. This may include ensuring that you have access to the event and that you are given clear visibility to the main areas. In addition, for lengthy events, you may also wish to explicitly state in your Terms and Conditions that the client is required to provide you and your staff with meals and adequate break times.

Intellectual property

When you create the video for your client, you own the intellectual property in that creation. What happens to that intellectual property once the client makes full payment needs to be made abundantly clear in your Terms and Conditions to prevent disputes in the future over intellectual property ownership. The standard business practice is to assign full ownership of the final video to the client, which means that the client has full rights to use the video as they like, however, you may wish to state that the client grants you a right to use the video for advertising/promotional purposes, or at the very least, for the inclusion in your business’ portfolio.

Limitation of liability

Finally, it is important that you make it very clear to the client what you are not liable for, as there could be many unforeseen circumstances at weddings and other major events. This may include not being able to film an important performance in an event due to bad lighting, or worse, the lights being switched off entirely, or not being able to fully capture the main area due to third parties intervening or blocking the camera. Such events are beyond your control, and it is reasonable to state that you will not be responsible for such failures.


Do you need help drafting your Terms and Conditions? If you do, contact the LegalVision Client Care team today! We will give you a fixed-fee quote, take your instructions on what you want in your Terms and Conditions, and we can provide you with a set of tailored Terms and Conditions within a few days of obtaining your instructions!


Key Considerations When Buying a Business

Thursday 11 November | 11:00 - 11:45am

Learn which questions to ask when buying a business to avoid legal and operational pitfalls, so you can hit the ground running. Join our free webinar.
Register Now

Innovation Nation: How to Make the Most of Australia’s Business Innovation and Investor Visas

Thursday 18 November | 11:00 - 11:45am

Want to expand your business into Australia? You need the right visa. Register for our free webinar to learn more.
Register Now

About LegalVision: LegalVision is a tech-driven, full-service commercial law firm that uses technology to deliver a faster, better quality and more cost-effective client experience.

The majority of our clients are LVConnect members. By becoming a member, you can stay ahead of legal issues while staying on top of costs. From just $119 per week, get all your contracts sorted, trade marks registered and questions answered by experienced business lawyers.

Learn more about LVConnect

Need Legal Help? Get a Free Fixed-Fee Quote

If you would like to receive a free fixed-fee quote or get in touch with our team, fill out the form below.

Our Awards

  • 2020 Excellence in Technology & Innovation Finalist – Australasian Law Awards
  • 2020 Employer of Choice Winner – Australasian Lawyer
  • 2021 Fastest Growing Law Firm - Financial Times APAC 500
  • 2020 AFR Fast 100 List - Australian Financial Review
  • 2021 Law Firm of the Year - Australasian Law Awards
  • 2019 Most Innovative Firm - Australasian Lawyer