As a small business owner, you are no stranger to the complexities of running a company. One aspect of your business that may require your attention is issuing and redeeming shares. While shares in a small business may not change hands as frequently as in a publicly traded corporation, understanding the process of redeeming redeemable shares can be crucial to managing your company’s equity. In this article, we break down the key steps to redeem redeemable shares.
What Are Redeemable Shares?
Redeemable shares are a type of share a company can issue and later buy back. Redeemable shares usually have a predetermined price or are specified in the constitution.
Companies can issue redeemable preference shares under the Corporations Act 2001. Under the law, a company has the power to issue shares (including redeemable shares). However, the terms of the shares issued must be set out in the company’s constitution.
What is the Process?
Review Your Company Documents
Your first step in redeeming redeemable shares is to review your company’s governing documents – the constitution and shareholders agreement. Pay close attention to the terms, conditions, and procedures outlined for share redemption.
Obtain the Necessary Approvals
You will need approval from your board of directors and your shareholders.
| Board of Directors Approval | Redeeming redeemable shares usually requires the approval of your company’s board of directors. Your board of directors will evaluate your company’s financial situation when considering whether it should redeem shares. When choosing to redeem shares, the board of directors must be satisfied that the decision will not negatively affect the company’s financial health. |
| Shareholder Approval | It is always important to review your company’s governing documents, as shareholder approval may be necessary to approve redeeming shares. If necessary, your shareholders may need to vote on the redemption. In addition to your governing documents, you must consider the laws applicable in your state or territory to determine the necessary voting requirements and process. |
Notify Shareholders
If your company’s governing documents do not require you to obtain shareholder approval, you should still notify the affected shareholders about the redemption, including details such as the:
- redemption price;
- timing; and
- any other agreed relevant terms.
Maintaining effective communication throughout is the key to executing this correctly and with ease.
Issue Payment
On the predetermined date or according to the schedule specified in your company’s governing documents, your company must make the payment to shareholders whose shares are being redeemed. You can make this payment in cash or other agreed-upon forms of consideration. Ensure that you adhere to the agreed terms and meet your obligations promptly.
Cancel Shares
After the redemption is complete, it is crucial to cancel the redeemed shares and update your share registry or capitalisation table to reflect the reduced number of outstanding shares. This process helps maintain the accuracy of your company’s records and is a requirement under the Corporations Act.
Notify ASIC
The company must lodge a Form 484 with ASIC to notify it of a completed redemption of redeemable preference shares. It needs to lodge the form within a month of the cancellation of the shares.
Comply With Additional Legal Requirements
Compliance with legal and regulatory requirements is essential to avoid penalties throughout this process. Be sure to address any potential tax implications both for your company and the shareholders involved.
Further, consult with legal and financial professionals to ensure that your redemption process aligns with all relevant laws and agreements.
Continue reading this article below the formOther Ways to Buy-Back Redeemable Preference Shares
A company can redeem and cancel shares in a selective reduction of capital. However, you must obtain approval by a special resolution of the redeemable preference shareholders or a company resolution in a general meeting.
Companies may redeem shares under a selective buy-back on terms that are different from the original share terms. To do this, the shareholders having their shares bought back need to accept the buy-back terms. If shares are bought back in this way, the funds do not need to be paid out of profit. However, the buy-back rules require that the redemption must not materially prejudice the company’s ability to pay its creditors.
This guide will help you to understand your corporate governance responsibilities, including the decision-making processes.
Key Takeaways
Redeeming redeemable shares is a valuable tool for managing your company’s equity structure. However, the process can be intricate, and it is important to get it right. By carefully reviewing your company’s governing documents, obtaining the necessary approvals, and following the prescribed process, you can effectively redeem shares and make informed financial decisions that benefit your small business.
Consulting with corporate law and finance experts is always a smart move when dealing with share redemption. This helps safeguard your business and maintain a healthy financial footing. With the right guidance and understanding, you can navigate the world of redeemable shares with confidence and make decisions that positively impact your small business.
If you have any questions about redeemable preference shares, our experienced business lawyers can assist as part of our LegalVision membership. You will have unlimited access to lawyers to answer your questions and draft and review your documents for a low monthly fee. Call us today on 1300 544 755 or visit our membership page.
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