When you engage contractors to work in your business, you need to be aware of whether they are contractors or are actually employees. This will affect your obligations to pay superannuation.
The Australian Taxation Office (ATO) has taken steps to increase investigations of businesses who engage contractors. They are investigating whether contractors engaged independently are being paid appropriate superannuation payments if they are entitled to them. The ATO no longer allows businesses to claim ignorance of the entitlements as a defence. Therefore, businesses need to be acutely aware of when they owe superannuation payments to contractors. This article explains how to determine whether you owe a contractor superannuation.
Testing if Someone is a Contractor or Employee
The first rule is that you must pay superannuation for anyone who is an employee. Therefore, you must first decide if a person you hire is an employee or a contractor. Hiring someone as a contractor who should be an employee is known as sham contracting and carries heavy penalties.
The Australian Taxation Office (ATO) provides two online tests to help determine if someone is an employee or contractor. They provide guidance as to both taxation and superannuation entitlements:
As there are some grey areas, you may get a different response in each test. Therefore, these tests provide guidance but are not definitive.
What Happens if You Do Not Pay Superannuation?
Businesses must pay the minimum superannuation requirements each quarter into the nominated superannuation fund. Therefore, a business needs to ensure that they keep accurate and up to date records of all employees and contractors. These records are especially important as they may support the decision as to whether or not the particular workers are employees or contractors and then whether you as the business owe any superannuation contributions.
The ATO has broad powers to review your engagements to determine if you should have made superannuation payments. You can face significant penalties if your business does not make superannuation payments correctly. Furthermore, the ATO will also order the business to pay back any owed superannuation. As this can be a significant financial burden, it is best to understand your obligations from the start.
You May Have to Pay Even if You Engage a Contractor
The Fair Work Ombudsman (FWO) uses a set of guidelines to determine if someone is an employee or a contractor. However, the ATO goes by the Superannuation Guarantee (Administration) Act 1992 (Cth) (the Act). This nets a wider pool of workers who may be entitled to superannuation. For example, the Act states:
If a person works under a contract that is wholly or principally for the labour of the person, the person is an employee of the other party to the contract.
This suggests that a contractor who invoices a business for labour and parts, where parts are a bigger proportion of the invoice, will likely not be eligible for superannuation payments. However, a contractor who invoices a business for creative works that is where labour is a whole proportion of the invoice will most likely be eligible for the superannuation payments.
However, you do not need to pay superannuation to a contractor who invoices you through a Proprietary Limited Company (Pty Ltd). For example, if Jessica provides design services to your business and the work under the contract is wholly for the labour, yet Jessica is an employee of another company, ‘Designs-R-Us’, you do not need to pay her superannuation.
It is also important to note that you cannot contract out of your responsibility to pay a contractor superannuation. You cannot draft a contract with terms that remove this entitlement.
Your business must pay superannuation to everyone you engage who is entitled to it. In most cases, these will be employees. However, in some cases, you may still need to pay superannuation to contractors, such as when they provide substantial labour under a contract. The ATO has extensive powers to enforce superannuation laws. It is vital that you are clear on your obligations.
If you need clear advice about your superannuation obligations, call LegalVision’s employment lawyers on 1300 544 755 or fill out the form on this page.
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